Hagley Parochial Church Council

Hagley Parochial Church Council

Minutes of the meeting held on Monday 23rd July 2018, 7.30pm in The Wychbury Room.

Present: Richard Newton, Sue Priest, Paul Evans, Gill Richards, Iain Wright, Margaret Henderson, Malcolm Roberts, Ann Roberts, Mollie McPherson, Nan Watts, Ambrose Benjamin, Elizabeth Benjamin, Sheila Pilla, Barbara Albert, Chris Spencer, Judy Day, Gwen Shaw, John Gowar.

1. Opening Prayers: Richard opened the meeting with prayers.

2. Apologies: Jo Marsh, Eva Corlett. Welcome to new members:  Judy, Sheila, and Gill.

3. Minutes of the meeting held on 23 May 2018: These were approved and signed, subject to the amendment to item 11a –‘visit ‘amended to ‘visitation’.  A copy of any papers given out at the meeting will be passed on to Tony at the Parish Office for posting on the Hagley C of E website.

4. Matters arising from the minutes:

a) Disclosure and Barring Service: A reminder that if you have undertaken a DBS check, then it is compulsory to attend a training course within 12 months, and a refresher course every 3 years. They are planning to hold these more locally in future as it is difficult for some to travel to Worcester. There is no portability of checks between organisations.

b) Appointments: Vice Chair –Barbara. Churchwarden for Finance Committee – John, Churchwarden for Fabric Committee – Judy.

c) Hagley Open Evening 1 Dec: We were unable to send a representative to the meeting. Mollie is willing to do a Fair-trade Stall in the Free Church. She will need support at the event for running the stall. There is a further planning meeting on 12 September at the Hagley Parish Council office, which Barbara is able to attend.

 5. Finance

a) Treasurers Report: Please see attached reports.

b) Other matters from the Finance committee:  The Diocese has accepted that we are not taking part in the Parish Share Survey. We have to wait until later in the year for the amount of our Share for 2019. Letters of thanks for donations received will be sent out shortly.

6. Fabric:

a) See report attached. St Saviour’s: The hall floor refurbishment will be week commencing 13th August. The hall will be closed for the week, and all hirers have been informed by Jane. Ambrose has arranged for the hall to be cleared. The drive at St Saviours is in need of some repair work. The audio system in the hall has failed – the specialist is coming to do his annual check on 7th August, and from this we will know the position – renew or repair or move the system from the church to the hall and have a new system in the church. St John’s:  Having a new baby Grand Piano (from David Wadham’s estate), and are offering the existing one to St Saviour’s. Paul felt that there were some benefits in having the instrument at St Saviour’s although a row of seats would have to be removed. The Friends of St John’s would donate the existing piano, and the removal would be combined with the delivery of their new piano. The new piano requires a metal frame to support the legs when moving it around. The lettering on the Lych Gate has been completed, and the two marble plaques will be polished and refurbished included in the price. The handrail is now in place, and the poles stored in the vestry when not in use. After much discussion it was agreed that it would be left to the Churchwardens’ discretion as to when the poles were used/stored.  The tree surgeon will visit to see what action is required to the yew tree by the South door which is overhanging and causing damage to the angel, at the same time as checking another tree in the churchyard. There are several wobbly pews and David Mills will arrange for this to be rectified. Dave Pettit is arranging for an electrician to replace light bulbs. Richard has requested a larger hymn board – the Friends have offered to fund this, as well as new numbers. The Processional Cross is very heavy and the PCC have agreed that we need a lighter cross – further research is required in to the most suitable replacement.

7. Brief Group Reports:

a) Archives: Work continues

b) Bellringers:  Going well.  The Handbells Group hope to take part in a rally in October.

c) Church Hall: See Fabric item

d) Deanery Synod: Mollie went to the recent meeting and put forward our church activities.

e) Friends of St John’s: The committee were re-elected at the recent AGM

f) HADAC: No further meetings are planned

g) HADAC Christian Aid: Harvest 2018 Appeal. Mollie had a leaflet advertising that for every £1 raised this harvest, the EEU will make it up to £5. Details will be published in September Contact.  The PCC agreed that it was too good an offer to miss, and so it was agreed unanimously that £1000 from next year’s outward giving budget would be sent to the above appeal, along with the retiring collection from the Harvest service.

h) Hagley-Wollaston Link: Wollaston will be joining Hagley for an evening service of Harvest Praise – refreshments will be provided.

i) Music Festival: Planning on going.

j) Social Events and Publicity Group: Many ideas are in the pipeline – details to follow at subsequent meetings.

8: Events and Services:

a) Patronal Festival: Hagley were joined by Clent during the morning service which was well attended, but only a few from the Free Church joined us on the evening.

b) Parish Quiet Day: 21 people are planning to attend.

c) Music Night:  Ice cream and varied music is planned for a fun evening.

d) Cricket / Songs of Praise:  to be held on 26th August. Preparations are in hand. The theme for the evening Songs of Praise is ‘places around the UK’

e) Harvest Festival: The morning service will be held at St John’s and lunch afterwards at Hagley Golf Club

f) Ex Cathedra:  December 11th. Tickets are on sale.

9. Correspondence: Letter of thanks from Doug Chaplin for the donation of £1000 for the Bishop’s Lent Appeal. Letter from the Diocese offering new training opportunities for those who offer administrative support to Parish Ministry. This will be advertised on the pew sheet.

11. Electoral Roll: See attached report, now 229. An updated list will need to be compiled in April 2019

12: Any Other Business:

GDPR: see attached report from Tony.

The meeting closed with grace.

The next PCC meeting to be held on Thursday 29 November 2018 at St Saviour's







Chairman……………………………………………                   Date: ………………………..